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Secretary II

Description of Duties

This is a secretarial position responsible for performing difficult secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position.  Employees serve as secretaries to administrators of a unit or major section relieving them of clerical work and routine administrative and business details.  The work is performed in accordance with general instructions regarding objectives, policies and procedures and is submitted in its final form.  This title differs from the Secretary I title as it is more limited in scope and decision-making responsibilities.  The employee reports directly to and works under the general supervision of an administrator and is permitted considerable freedom in referring or responding to inquiries.  Direct supervision may be exercised over a small clerical staff.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A)        Three (3) years paid full time or its part time equivalent office secretarial experience; OR,

(B)        Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR,

(C)        Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree in Secretarial Science or related area plus one (1) year of experience as defined in (A) above; OR,

(D)        Graduation from a school of business or business institute with an Associate’s degree in Secretarial Science, plus one (1) year of experience as defined in (A) above; OR,

(E)         Any equivalent combination of education and experience as defined by the limits of (A), (B), (C) and (D) above.

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