Management Assistant

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No.: OC-61558 Name: Management Assistant
Type: Civil Service Exams Deadline: 03/27/20 05:00PM
Exam Date: 05/16/20 08:30AM Price: $15.00
Salary: Varies with other agencies

Description of Duties

This is a staff position responsible for performing a variety of office management tasks including coordinating the functions of a large department, unit or agency in order to allow an administrator to execute more substantive duties.  The employee reports directly to and works under general supervision of an administrator with wide leeway allowed for attending to administrative details. When working on complex projects or confidential matters, these employees work closely with the administrator. The employee also represents the administrator at meetings. Supervision may be exercised over a subordinate staff.

 

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:

 Five (5) years of paid full‑time or its part‑time equivalent***** professional* experience** responsible for project or program management***,  office management***; or program or project development and implementation ****; OR,

  1. Graduation from a regionally accredited or New York State registered college or university with an Associate's degree, plus three (3) years of professional experience as defined in A above; OR,
  1. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's or Master’s degree, plus one (1) year of professional experience as defined in A above; OR,
  1. Any equivalent combination of education and experience as defined by the limits of A, B, and C above.

* professional experience for the purpose of these minimum qualifications does not include secretarial, clerical, reception or teller-type duties.

** all qualifying experience will have constituted the main focus or major component of your job.

*** management experience for the purpose of these minimum qualifications is defined as having complete control over an organizational unit, or providing direction and guidance to staff in the activities of an office, project or program. Examples of unacceptable experience include, but are not limited to, interviewing, conducting research, or assessing program eligibility.

**** project or program for the purpose of these minimum qualifications is defined as an organized group of activities performed to accomplish a specific goal or carry out policy aimed at improving or changing existing conditions, practices or procedures.

 

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