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Secretary I

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No.: OC-62072 Name: Secretary I
Type: Civil Service Exams Deadline: 01/08/19 05:00PM
Exam Date: 03/02/19 08:30AM Price: $15.00
Salary: Varies with other agencies

Description of Duties

This is a senior level secretarial position responsible for performing administrative and complex secretarial tasks which may include transcription from dictation equipment. The use of a personal computer for word processing and database entry is an integral part of this position. Employees serve as secretaries to administrators of a unit or major section, relieving them of administrative and business detail. The employee is required to exercise independent judgment in solving office management problems and act in behalf of the administrator in accomplishing administrative business. This title differs from the Secretary II title by virtue of its administrative focus that involves planning, research, interpretive and higher level of decision making responsibilities. The employee reports directly to and works under general supervision from an administrator and is permitted considerable freedom in referring or responding to inquiries. Direct supervision may be exercised over a clerical staff.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:
 
(A) Four (4) years of paid full-time or its part-time equivalent** office secretarial experience, two (2) years of which shall have been at a senior* secretarial level; OR,
 
(B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or related area, plus three (3) years of experience as defined in (A) above, two (2) years of which shall have been at a senior* secretarial level; OR,
 
(C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science or related area, plus two (2) years of experience as defined in (A) above, one (1) year of which shall have been at a senior* secretarial level; OR,
 
(D) Graduation from a school of business or business institute with an Associate’s degree in Secretarial Science, plus two (2) years of experience as defined in (A) above, one (1) year of which must have been at a senior* secretarial level; OR,
 
(E) An equivalent combination of education and experience as defined by the limits of (A), (B) (C) and (D) above.
 
*senior secretarial level experience is defined as duties that include, but are not limited to, composing original
correspondence, leading or supervising other staff, proof reading material for sense, independently answering routine
correspondence.
 
NOTE: College level training in fields other than Secretarial Science may be substituted for one (1) year only of the
required general experience.

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